ConocoPhillips Alaska - Administrative Assistant - Finance in ANCHORAGE, Alaska
Title: Alaska - Administrative Assistant - Finance
Location: NORTH AMERICA-USA-ALASKA-ANCHORAGE
Job Number: 00SRL
ConocoPhillips is the world’s largest independent E&P company based on production and proved reserves. Headquartered in Houston, Texas, ConocoPhillips had operations and activities in 16 countries, $70 billion of total assets, and approximately 10,800 employees as of Dec. 31, 2018. Production excluding Libya averaged 1,242 MBOED in 2018, and preliminary proved reserves were 5.3 billion BOE as of Dec. 31, 2018.
Employees across the globe focus on fulfilling our core SPIRIT Values of safety, people, integrity, responsibility, innovation and teamwork. And we apply the characteristics that define leadership excellence in how we engage each other, collaborate with our teams, and drive the business.
ConocoPhillips Alaska and its heritage companies have more than 50 years of business history in Alaska. As Alaska's largest oil and gas producer, the company produced an average 182 thousand barrels of oil and 9 million cubic feet of gas per day. ConocoPhillips, with about 1,100 Alaska employees, holds major ownership interests in the Prudhoe Bay Unit, the Kuparuk River Unit, and the Colville River Unit (Alpine). ConocoPhillips operates the Kuparuk and Alpine oil fields, has an ownership interest in the Trans Alaska Pipeline System (TAPS) and owns/operates the Polar Tankers fleet.
Alaska Finance is seeking an administrative assistant to support the finance and tax functions. As part of the finance and tax function, the administrative assistant must be able to maintain confidentiality, interact effectively across functions, support a variety of assignment and prioritize competing tasks with limited supervision.
Responsibilities may include:
Perform Delegation of Authority and Contractor internal audits
Process and code checks in SAP and prepare for deposit
Coordinate Document Records Management compliance
Support tax appeals by establishing and maintaining electronic/paper case files, calendaring and tracking deadlines, maintaining budgets and costs, and transcribe hearings
Liaise with IT to resolve issues with supported groups phones, computers, and printing equipment
Manage office supplies and office moves, scheduling meetings and travel, preparing travel and expense reports, and distribute mail
Prepare and maintain "on-boarding" materials for new incoming employees including office procedures, ergonomic evaluation, desk and office equipment, arranging initial safety training, badging, and other support as appropriate
Coordination, logistics and hospitality for Corporate and external auditor visits
Professionally interact and collaborate with company personnel and external business contacts
Handle sensitive and confidential information appropriately
Prepare correspondence for internal and external purposes including drafting of original text
Coordinate community service events such as United Way, Day of Caring event, and other company functions for supported groups
Provide back-up coverage on an as-needed basis for other Administrative Assistants
Legally authorized to work in the United States
5 years of experience as an administrative assistant
Proficiency in Word, Excel, and PowerPoint
Knowledge of SAP
Excellent interpersonal and time management skills
Ability to work with minimal supervision
Excellent computer hardware and software skills
Must be able to set priorities and follow through on assignments with limited supervision
Manage multiple tasks simultaneously and able to excel in a fast-paced environment
Actively seeks out varied people and organizations to collectively achieve business goals
Builds positive relationships across organizations that foster a strong work environment
Understands and anticipates needs of clients and stakeholders
Manages tasks to effectively and efficiently complete work responsibilities of self and others
Takes ownership of actions and follows through on commitments
To be considered for this position you must complete the entire application process, which includes answering all prescreening questions, attaching your resume with transcripts, and providing your eSignature on or before the requisition closing date of August 20, 2019.
Candidates for this U.S. position must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a) (1). Individuals with temporary visas such as A, B, C, D, E, F, G, H, I, J, L, M, NATO, O, P, Q, R or TN or who need sponsorship for work authorization in the United States now or in the future, are not eligible for hire.
ConocoPhillips is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information or any other legally protected status.
Job Function: Accounting, Finance, Auditing, and Tax
Job Level: Individual Contributor/Staff Level
Line of Business: ALASKA
Title: Alaska - Administrative Assistant - Finance