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ConocoPhillips Alaska Legal Administrative Assistant, Finance/Tax in ANCHORAGE, Alaska

Title: Alaska Legal Administrative Assistant, Finance/Tax

Location: NORTH AMERICA-USA-ALASKA-ANCHORAGE

Job Number: 00UPI

Who We Are

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 17 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas, and perspectives of our employees drive our success.

Alaska Overview

ConocoPhillips is Alaska’s largest crude oil producer and largest owner of exploration leases, with approximately 1.3 million net undeveloped acres at year-end 2020. The company produced an average of 198 thousand barrels of oil equivalent per day in 2020. ConocoPhillips has major ownership interests in two of North America’s largest oil fields, both located on Alaska’s North Slope—Kuparuk, which the company operates, and Prudhoe Bay. Additionally, ConocoPhillips operates the Alpine Field and three satellites located on the Western North Slope. The company has an ownership interest in the Trans-Alaska Pipeline System (TAPS) and owns/operates the Polar Tankers fleet.

Description

Alaska Finance/Tax is seeking a candidate for an administrative position for a candidate able to perform a variety of office support, including but not limited to tasks related to legal documents and correspondence, calendaring deadlines, and maintaining legal files, records and documents in electronic or paper. As part of the finance and tax function, you are approachable with a friendly customer service focus, possess strong organizational skills, be flexible to support a changing work environment and a variety of assignments, and regularly prioritize competing tasks with limited supervision.

Responsibilities include:

  • Preparing, developing, and maintaining tax case files, calendaring and tracking deadlines, maintaining appeal and litigation budgets

  • Copying and scanning of tax documents, uploading large document files, comm w/ outside firms for doc transfer, invoice handling, etc.

  • Assisting with PowerPoint slides and transcription

  • Performing on-line research and in-person at agencies and courts

  • Manage floor office supplies, office moves, prepare travel and expense reports, and distribute mail

  • Prepare and maintain "on-boarding" materials for incoming employees including office procedures, ergonomic evaluation, desk and office equipment, arranging initial safety training, badging, and other support as appropriate

  • Coordination, logistics and hospitality for all external visitors to the floor

  • General floor admin duties such as securing calendars, managing facility work order requests

  • Coordinate community service events such as United Way, Day of Caring event, and other company functions for supported groups

  • Provide back-up coverage on an as-needed basis for other Administrative Assistants

  • Other projects and/or ad hoc requests as they arise

Qualifications:

Basic/Required:

  • Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee

  • 5 years of experience as an administrative assistant

  • 1 years of experience handling legal administrative duties

  • Proficiency in Word, Excel, Outlook and PowerPoint

Preferred:

  • Basic knowledge of SAP

  • Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right

  • Builds effective solutions based on available information and makes timely decisions that are safe and ethical

  • Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals

  • Listens actively and invites new ideas for shared understanding, then influences and acts to drive positive performance and achieve results

  • Drives thoughtful and pragmatic change, encourages innovative thinking and continuous improvement, and models adaptability through resourcefulness, flexibility and positivity

To be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of January 25, 2022 .

Candidates for this U.S. position must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee or asylee. Individuals with temporary visas such as A, B, C, D, E, F, G, H, I, J, L, M, NATO, O, P, Q, R or TN or who need sponsorship for work authorization in the United States now or in the future, are not eligible for hire.

ConocoPhillips is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity, or expression, genetic information, or any other legally protected status.

Job Function: Accounting, Finance, Auditing, and Tax

Job Level: Individual Contributor/Staff Level

Line of Business: FINANCE

Title: Alaska Legal Administrative Assistant, Finance/Tax

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