ConocoPhillips Administrative Assistant, S&PM Department and Chief Economist%27s Office in HOUSTON, Texas
Title: Administrative Assistant, S&PM Department and Chief Economist%27s Office
Location: NORTH AMERICA-USA-TEXAS-HOUSTON
Job Number: 00U3P
Who We Are
We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids, and natural gas. With operations and activities in 17 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.
We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.
We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas, and perspectives of our employees drive our success.
The S&PM Department and Chief Economist's Office are seeking an administrative assistant to support to their teams. The administrative assistant will be intimately involved with the company’s highest confidential activities.
If you are selected as the Administrative Assistant, you will need to be able to interact efficiently with others, act with extraordinary discretion to maintain confidentiality, pay attention to detail, multitask, and work in a fast-paced environment.
Your responsibilities may include:
Coordinate all office and administrative support duties including travel (domestic and international, visas, etc.), expense reports, visitor registration, invoice processing and coding, records management, SharePoint and PlanNet site management, contract management, office moves and other administrative needs
Assist S&PM Directors with handling and optimizing the Corporate Calendar with Executive Staff
Arrange the S&PM Manager’s and Chief Economist’s meetings with Executive Management, other internal meetings, and external guests
Handle the S&PM Manager’s and Chief Economist’s calendars so that time is used optimally and efficiently
Act as backup to the administrative assistant for the VP, CP&D; specifically handling Executive Leadership Team agenda and pre-read materials
Coordinate with facilities management and IT for office moves
Executive Meeting Materials, Logistics
Coordinate with Executive Assistants, IT, Building Services to deliver key Executive Leadership meetings
Coordinate with Creative Services to efficiently and timely deliver hardcopy materials and deliverables in support of ELT and Board of Directors meetings, Board Strategy Sessions, Executive Committees, and Analyst Presentations
Coordinate with facilities management to ensure maximum reliability of office hardware (printers/copiers, etc.)
Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee
5 years of experience in administrative assistant role
Intermediate proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word (data manipulation, tables, and graphs)
10 years of experience supporting finance, accounting, or legal organizations
3 years of experience arranging domestic/international travel and visas
Attention to detail; efficient verbal and written communication skills
High level of integrity and confidentiality
Efficient organization, analytical and problem resolution skills
Highly responsive, results oriented, self-starter
Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right
Listens actively and invites new ideas for exchanged opinions, then influences and acts to drive positive performance and achieve results
Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals
Delivers positive results through realistic planning to accomplish goals
To be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of June 23, 2021.
Candidates for this U.S. position must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee or asylee. Individuals with temporary visas such as A, B, C, D, E, F, G, H, I, J, L, M, NATO, O, P, Q, R or TN or who need sponsorship for work authorization in the United States now or in the future, are not eligible for hire.
ConocoPhillips is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other legally protected status.
Job Function: General Administrative
Job Level: Individual Contributor/Staff Level
Line of Business: CHIEF ECONOMIST'S OFFICE
Title: Administrative Assistant, S&PM Department and Chief Economist's Office