ConocoPhillips GPBU Administrative Assistant in HOUSTON, Texas
Title: GPBU Administrative Assistant
Location: NORTH AMERICA-USA-TEXAS-HOUSTON
Job Number: 00TSS
Who We Are
We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations in 17 countries, we explore for, develop and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.
We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.
We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas and perspectives of our employees drive our success.
Great Plains Overview
ConocoPhillips Great Plains business unit covers operations in the Permian and Bakken as well as the company’s interests in Wyoming, Utah, and the Anadarko Basin in Oklahoma. This diverse group of assets spans unconventional and conventional assets, as well as the company’s Lost Cabin Gas Plant. Combined, net production from the assets was 203 thousand barrels of oil equivalent per day in 2019.
If you are selected as the Administrative Assistant, you will provide support to the Vice President, Great Plains Business Unit (GPBU) for Lower 48 (L48). You will work closely with the Vice President, GPBU to perform the highest level of administrative duties, working independently and proactively on numerous complex administrative tasks, exercising utmost discretion and independent judgment on a consistent basis.
Your responsibilities may include:
Managing the Vice President's calendar so time is used effectively and efficiently - including planning work projects and scheduling of appointments with personnel inside and outside ConocoPhillips, including members of the Executive Leadership Team, Lower 48 Leadership Team, GPBU Leadership Team, global business units (BUs), and other internal and external meetings
Understanding the Vice President’s plans and objectives, reading and interpreting activities and proactively anticipating opportunities that assist in meeting the plans and objectives across several time zones
Coordinating all office and administrative support duties including answering the telephone, advising calls to others as appropriate, planning for visitors, expense reports, timekeeping, invoice processing and coding, record management, employee recognition and other corporate administrative needs
Ensuring the Vice President is prepared for all meetings and has the appropriate materials to be reviewed in advance of meetings
Preparing, coordinating, and managing travel plans for the Vice President including: Understanding the purpose of the trips so that arrangements can be made to optimize their time in meeting with managers, employees, and outside companies
Understanding corporate travel policy; passport and visa requirements, travel advisories and required immunizations for international travel
Maintaining regular contact with the Vice President during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attention
Maintain meeting minutes and notes, prepare special reports as requested; including extracting and sorting data in excel; crafting and editing presentations in PowerPoint, document formatting and editing in Word and Adobe
Retention of information on key contacts, upcoming activities, and projects
Maintaining SharePoint/Microsoft Teams information and Outlook distribution lists
Planning business lunches, dinners, and events within budget guidelines and with minimal mentorship
Coordinating with other Administrative Assistants in the L48 for planning meetings and implementing region activities
Coordinating with facilities management to ensure maximum reliability of office hardware (printers/copiers, etc.)
Attending CMER training on historian responsibilities and serve as one of the BU historians during times of crisis or incident management
Acting as a backup to the administrative assistants supporting the GPBU Managers and Executive Administrator as required
Providing input and feedback to the Vice President when needed
Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as permanent resident, refugee or asylee
5 years of experience in an administrative support role
Intermediate proficiency in Microsoft Office Suite, including MS Word, Outlook, Excel, PowerPoint and Adobe, Microsoft Teams
Experience handling confidential information with the utmost discretion
Experience organizing and prioritize numerous tasks, calendars, multitasking, and working under pressure within timelines, with limited direction
Excellent verbal and written communications skills
Track record as a highly inventive teammate; well-mannered and respectful of others, with the ability to also be extremely effective independently
Willingness to engage in additional training as appropriate
Builds/maintains effective working relationships
Demonstrates professional manner and able to have influence in dealings with others
Strong process and system orientation; promotes group effectiveness
Planning, organizing and time management
Initiative and problem solving
Anticipates barriers and provides alternative solutions
Sound judgment and high sense of accountability
Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right
Delivers results through realistic planning to accomplish goals
Good listening skills and ability to interact with a wide range of individuals; invites dialogue for shared understanding and then influences/acts accordingly
Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals
To be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of October 28, 2020 .
Candidates for this U.S. position must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a) (1). Individuals with temporary visas such as A, B, C, D, E, F, G, H, I, J, L, M, NATO, O, P, Q, R or TN or who need sponsorship for work authorization in the United States now or in the future, are not eligible for hire.
ConocoPhillips is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information or any other legally protected status.
Job Function: General Administrative
Job Level: Individual Contributor/Staff Level
Line of Business: LOWER 48
Title: GPBU Administrative Assistant