ConocoPhillips Information Management & Document Control Lead in HOUSTON, Texas
Title: Information Management & Document Control Lead
Location: NORTH AMERICA-USA-TEXAS-HOUSTON
Job Number: 00TSF
Who We Are
We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 17 countries, we explore for, develop and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.
We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.
We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas and perspectives of our employees drive our success.
If you are selected as the Information Management & Document Control Lead, you will provide leadership and coordination in support of the preparation, tracking and logging of engineering data, drawing, documents and vendor information. You will collaborate with the project team, EPC, construction group, suppliers and Operations to ensure the all data/drawings/documents are managed accurately throughout of the life of the project and handover to Operations. This role is directly accountable to the Gulf Coast Business Unit (GCBU) Development Engineering Supervisor to provide engineering deliverables and quality management on engineering systems used and data generated for projects.
Your responsibilities may include:
Lead a qualified team with focus on planning for a resource pool (employee and contractor staff) capable of responding to near and long-term project and program requirements
Serve as process owner and administrator for information management systems, portals and collaboration tools
Help drive collaboration on systems and workflows
Provide recommendations and alternatives to drive continuous improvement on the overall management and retrieval of engineering, technical, financial and management data, systems, and tools
Ensure the accurate distribution of all documents generated by the site team using appropriate matrices and tracking procedures
Collaborate closely with project teams to establish and coordinate document control reports (status, progress, and forecast) to be run on a weekly/monthly basis as part of standard project key performance indicator functions
Lead successful document flow within the project and build/maintain document distribution matrix
Establish and coordinate document “team working areas” for uncontrolled documents and informal sharing
Provide a SPOC to address project inquires and related engineering deliverables, prescribed processes and systems used by CPO to initiate, track and handle engineering data
Analyze data for reports and ad hoc projects
Participate in quality audits of incoming and outgoing documentation to ensure compliance to company standards
Ensure the maintenance and conversion of active and inactive well files
Provide clear and accurate responses to contractors and vendors on all document control queries and issues
Execute project archiving and handover to Operations
Support Records Management Compliance activities
Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee
3 years of information management and document control experience
1 years of experience in the oil and gas industry
Intermediate proficiency with SharePoint, Adobe Acrobat and Microsoft Office Suite
Intermediate proficiency in document digitization, the use of scanning equipment and the document conversion process
Willing and able (with or without reasonable accommodation) to 10% travel on a yearly basis
7 years of information management and document control experience
3 years of experience of in the oil and gas industry
Experience with Livelink, McLaren Document Management & Intergraph product suite
Transmit information so it is received and understood in the way it was intended
Manage tasks to effectively and efficiently complete work responsibilities of self and others
Takes ownership of actions and follows through on dedications by holding others accountable and standing up for what's right
Delivers results through realistic planning to accomplish goals
Builds effective solutions based on available information and makes timely decisions that are safe and ethical
To be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of October 26, 2020.
Candidates for this U.S. position must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee or asylee. Individuals with temporary visas such as A, B, C, D, E, F, G, H, I, J, L, M, NATO, O, P, Q, R or TN or who need sponsorship for work authorization in the United States now or in the future, are not eligible for hire.
ConocoPhillips is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information or any other legally protected status.
Job Function: General Administrative
Job Level: Individual Contributor/Staff Level
Line of Business: LOWER 48
Title: Information Management & Document Control Lead